Company introduction The German Chamber of Commerce in China | Shanghai (GCC Shanghai) is the representative organization for German companies in Shanghai and the provinces of Jiangsu, Zhejiang, Anhui, Shandong, Henan and Hubei. As part of the world-wide German Chamber network, the mission of the GCC Shanghai is to promote economic ties between the Federal Republic of Germany and the Peoples Republic of China with a special focus on its geographical area. With over 1500 member companies, the GCC Shanghai provides a forum for its members and advocates member interests with relevant organizations. The GCC Shanghai, together with the Delegation of German Industry & Commerce and the German Industry & Commerce are the overall platform for Sino-German trade and industry promotion in East China.
Job description PRIMARY RESPONSIBILITIES
Most important aims are to position the German Chamber in the Chinese and German market as an important partner for foreign companies in China, to develop business and take care of and retain existing members as well as to increase the number of new members and to promote the Chamber image.
Build and maintain close coordination with other internal departments of the German Chamber network (AHK) and (potential) external partners to find synergies and cooperation opportunities. This requires diplomatic sensitivity when handling members, partners and when interacting with official departments.
Provide leadership for all steps of event project management, including planning, budgeting, implementation and controlling etc. of all ongoing event-related projects.
Assure that issues are handled within the shortest possible timeframe by following the guidelines of the office management and acting on own initiative to achieve best results.
Constantly improve processes and services for the members of the Chamber.
Support other German Chamber projects and the team as needed.
Project lead and management for assigned big and small-scale events, incl. German Ball, General Meeting Chamber Evenings, Workshops, Roundtables, Stammtische etc.
Responsible for assigned projects, including project planning, budgeting and financial closing, event partners, sponsors, and speaker acquisition, mailing target group development, tasks distribution, among events team, task controlling and follow-up with team members, venue/suppliers and contracting negotiations, project status update, on-site supervision of assigned projects, comprehensive quality control, project statistics, KPI, forecast and review etc.
Responsible for marketing of the assigned projects, including event communication through various channels (e.g. newsletter, website, social media), content development, preparation and quality check, design and artwork etc.
Relationship management with stakeholders (event venues, catering, agencies, speakers etc.), including support in acquiring new partners, negotiating with partners, supplier briefing and de-briefing (lessons learned process).
For more information, please refer our website.
Native German speaker, excellent English. Chinese language is an additional advantage.
Minimum two years work experience after university degree. Working experience in China is an advantage.
Excellent command of MS Office, especially Excel and Powerpoint. Experience with CRM systems, event management tools, newsletter tools etc.
Strong organizational and project management skills to handle complex projects and several projects simultaneously.
Responsible and reliable, with the ability to work independently to achieve individual tasks.
Strong team working spirit to cooperate with the project management team to meet deadlines and targets.
Ability to work in a high-stress environment with strict deadlines.
Flexible, self-motivated and reliable, with problem solving ability, strong sense of responsibility.
Extremely detail-oriented working style.
Very good communication and social skills, such as diplomatic sensitiveness, intercultural and social competency.
Ability to speak and present in front of large groups with high confidence
Ability to communicate at all levels, especially senior levels of organizations
Ability to develop ideas and suggestions for improvements of the work of the German Chamber.
Flexibility and willingness to work outside regular working hours at events.
Contact German Chamber of Commerce in China | Shanghai Please submit your resume with recent photo and cover letter including salary requirements and earliest availability to email@example.com
Applicants must be able to obtain a work visa/be eligible to work in the Peoples Republic of China.